In Business Emails relaxed kind of nature of our writings affects the importance of your words.
1 – It’s not a high priority
When you are writing an email to your Superior or to your co-workers or to somebody who is in another organization, and you start your mail saying that, “It’s not too important, but I request you to get quickly into this matter.” Here one thing needs to clarify that every person is capable of deciding for himself or herself on what priority a specific task is. Writing such kind of lines reflects your unprofessional etiquette in Email writing.
If you want to mention priority of task at that time, you can write at the end by saying, “looking forward to you as soon as a possible response, thank you.”
2 – I Think You’re probably too busy
Another statement that cannot be featured in your business emails is, “I think you’re probably too busy but…”
Here, there is no need to brand someone as too busy or too free or too whatever else? You have to make sure your requirement or your task to be fulfilled.
Saying someone as too busy can come across as you being sarcastic of almost disrespectful about that person in the present scenario, which is considered very, very strict in terms of professional etiquette.
3 – Well, You don’t know me
Sometimes people write a mail to an unknown person and most of the time they start with, “Well, you don’t know me but….”
In business, you will find many people to whom you never met, but you have to deal with it. Saying this type of statement initial of your communication makes your impression unprofessional. It should be strictly avoided to mention.
Also Read:- Is Etiquette Important in Our Daily Life?
4 – You can pass trail email to
Here are another line which is commonly included in their business email is, “can you please pass trail email to so and so person.” Isn’t that unprofessional?
If you want to write an email to A regarding some work, you don’t know A.
So you write to B and request B to pass along your email to A. Writing this type of statement considered against the professional etiquette.
5 – This might not be applied to you
For a while, imagine receiving an email that says, “This might not be applied to you, but still I Would like to share with you,” okay. That brings the question if this might not apply to another person, then why are you sharing the information with that person?.
So make it clear that whenever you are writing a business email, it should be relevant to that person you are writing it for. On professional platforms, you cannot write random emails to a person. It can be count as a lack of importance, and you are giving to another person. Avoid to featured such statement in Business emails.
6 – I’m not an expert in a particular matter
Most of the time, people write the statement in emails like, “I’m no expert in certain matter but….”. Now form this line, it can be concluded that if you are not an expert, your opinion will not be appreciated.
Using this kind of line, make your image terrible in an office where others will not take your opinion seriously.
7 – Please excuse for a mistake
Sometimes people write a line says, “please excuse for a mistake.”
You should strictly avoid writing such a line in your emails. It shows that you are too lazy to read your email after writing it, you are too lazy to correct the punctuation and grammar errors before sending your write up.
Do not make this mistake because it makes you come across as unprofessional and careless about your own words.
So do not write this line and better still read your email, check it properly and then only hit the send button.
8 – No response needed
Last but not least, you must be cautious about this line, “no response needed.” You don’t need to write this line in your email at any point in time — neither at the beginning nor the end.
You must leave it for the reader to decide whether to respond to your email or not.
Well, I hope you enjoy this article. All the above points are small but most useful to communicate. This points will guide you to improve your professional email etiquette. Implement this business email etiquette to grows up in your professional life.
Tags: professional email writing, unprofessional email and unprofessional email etiquette
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